TITLE:

School Secretary – Middle School/Junior High

QUALIFICATIONS:

1.

High School Diploma or verifiable G.E.D.

2.

Training as a secretary OR previous experience in office management or a secretarial position preferred

3.

Proficiency in use of computer hardware and software with facility and under pressure

4.

Demonstrated ability to be organized and self-directed

5.

Demonstrated ability to listen to and communicate with a wide variety of people, including students, other employees, parents, and the community

6.

Excellent attendance history

7.

Ability to maintain confidentiality

Alternative to the above qualifications as the Governing Board finds appropriate and acceptable.

REPORTS TO:

Principal

WORKS CLOSELY WITH:

Assistant Principal, Attendance Clerk, Health Attendant, Teachers, Purchasing Coordinator

SUPERVISES:

JOB GOAL:

To assist the Principal by providing a well-organized, smooth-functioning school office.

PERFORMANCE RESPONSIBILITIES:

This list represents the essential tasks performed by the position. These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other duties as assigned. Duties, responsibilities and activities may change at any time with or without notice.

1.

Provide clerical and administrative support to the Principals, teachers, and other staff as directed

2.

Ensure that the school operates in a consistently organized manner every day.

3.

Communicate on behalf of the Principals: schedule appointments, handle in-coming and out-going mail, respond to parents’ questions and concerns, post notices/memos to staff and parents.

4.

Act as first point of contact between the school and community and other internal and external stakeholders.

5.

Act as primary registrar for the school, enrolling students, requesting records, and responding to records requests.

6.

Maintain student cumulative folder records as prescribed by the District, ensuring that the Health Attendant maintains the medical records portion.

7.

Assist Principals with master schedules for the semester and event calendars, cross-referencing with District timelines and facility availability.

8.

Organize and maintain records necessary for Principals including: employee attendance, substitute teacher coordination, student activity funds, site key security.

9.

Process employees’ work and absence records (time sheets, PTO requests) for the Principal’s approval and submit to the District Payroll Coordinator.

10.

Order, organize, and dispense supplies needed by the Principals, teachers, and office personnel.

11.

Maintain service and supplies for office machines (copiers, printers, fax).

12.

Disperse US and inter-office mail.

13.

Collect and disburse funds from cash accounts, keeping accurate records of collections and disbursements.

14.

Collaborate with and assist other essential school office personnel to insure that all tasks are done efficiently and in a timely manner.

15.

Coordinate appropriate documents for communication with the District office.

16.

Manage multi-line phone systems and public address systems.

17.

Maintain confidentiality regarding student and employee information and records.

18.

Maintain appropriate records regarding Mandatory Reporting by staff to the Department of Child Safety.

19.

Perform other tasks as assigned by the Principal.

                                                                     TERMS OF EMPLOYMENT:

206 days/1920 hours per year with a one-year work agreement.  Salary to be established with the Board.

EVALUATION:

Performance will be evaluated annually in accordance with provisions of the Board’s policy on Support Staff Rating.